Privacy Policy

We at Intelliarts respect your privacy and that's why we've made the information below as full and easy to read as we could. Our privacy practices are designed to provide a high level of protection for your personal data according to all GDPR requirements.
Reviewed in June 2023

Last updated: 27.09.2023

This Website https://intelliarts.com/ (“Website”) was created for Intelliarts Consulting, LLC (“Company”, “Intelliarts”, “we”, “us”). Your privacy is important to us. Therefore, we invest great efforts to be transparent about processing your personal data with the use of our Website and otherwise.

Who we are

The owner of the Website is Intelliarts. As a result, Intelliarts is the controller of personal data obtained with the use of the Website and processed under this Privacy Policy. This means that we decide what personal data should be processed, how, and why.

When we refer to Intelliarts, we mean a company registered under the law of Ukraine (state register number – 33914949) with a registered address at 31 Vitovskogo Str, Lviv, 82000, Ukraine.

If you have questions, concerns, or complaints, or would like to exercise your rights, we are available at info@intelliarts.com.

You can also complain to the supervisory body in your country if you are unhappy with how we have used your personal data.

Scope of our privacy policy

Our privacy policy (“Privacy Policy”) describes the purposes for which we use your personal data (you are our “Visitor”), with whom we may share it, where your personal data is stored, and the measures we take to protect its security. It also aims to tell you about your rights with respect to your personal data and how to contact us regarding our privacy practices.

This Privacy Policy covers the personal data we process when you interact with our Website and with us through the means indicated on the Website. Before using our Website, please read our Privacy Policy carefully as it may affect your rights.

Age of our Users

Our Website is not directed at individuals under 18. We do not knowingly collect personal data from children under 18. If we become aware that a child under 18 has provided us with personal data, we will take steps to delete such information.

Detailed description of how we process your data

Below you will find a detailed information about:

  • What data we may process and when we have got it
  • Purposes of processing your data
  • Legal basis for processing
  • Retention period

Please be aware we may collect your personal data (such as IP address, the country you are visiting our Website from, or language preferences) with the use of automated technologies like cookies. For more information, see our Cookies Policy, which is an integral part of this Privacy Policy.

Other types of data we process are described below.

1. Data we use to respond to your requests

a. Nature and purpose(s) of processing

We process this data after you address us with your requests to:

  • Administer the Visitors’ requests sent via our «Contact us» form
  • Allow you to download our white papers or similar reports
  • Interact with your responses related to our vacancies
  • Offer you and discuss our partnership/job opportunities

b. Personal data we process

Data you provide when you fill out a contact form:

  • First and last name
  • Your company and position
  • E-mail
  • The request (your questions, comments or feedback)

Data you provide when you want to download our white papers or similar reports:

  • Name
  • Business email

Data related to your responses to our vacancies. It may include various information about you that is relevant to your job and that you chose to provide — for example, first name, last name, email, phone number, LinkedIn profile, cover letter, and your work experience, including your CV or other content that you share with us and that could include personal data.

We encourage you not to share sensitive personal data with us (such as data about your health, sexual orientation, or religious beliefs), as well as excessive data that we do not need to resolve your issue.

c. Legal basis for processing (if applicable)

Entering into and performance of a contract (Article 6.1(b) GDPR)

Legitimate interest (Article 6.1(f) GDPR)

d. Data retention period

We may store your personal data mentioned above from the moment you provided data as long as we need such data to answer your requests, but in no case it will be longer than 12 months following the receipt of your requests.

If we receive your data as a response to our vacancy, and if we decide not to cooperate, your data will be removed within 3 months following the rejection.

2. Data we use to send our marketing information

a. Nature and purpose(s) of processing

We process this data after you complete the form or address us with your requests and directly agree to receive our marketing information, or when you separately subscribe to our newsletters to send you the information about our services and news and to conduct analytics.

b. Personal data we process

Email address

c. Legal basis for processing (if applicable)

Consent (Article 6.1(a) GDPR)

Legitimate interest (Article 6.1(f) GDPR)

d. Data retention period

We may store your personal data mentioned above from the moment you provided data as long as you unsubscribe from receiving our newsletters.

We may also process your personal data to perform legal duties, responsibilities, and obligations and to comply with laws and regulations that apply to us. For example, we could store data about emails and names of subscribers to our newsletters, as well as their choices and consent – to make sure we comply with laws on e-communication.

Your rights when we process your personal data

GDPR and other countries’ privacy laws provide certain rights for data subjects. But basically, you have the following rights with respect to your personal data:

  1. Right of access. You may ask to access and obtain a copy of the data about you that we collected if required. This also refers to the right to know which personal data about you we process, why, and how.
  2. Right to rectification. You may ask to update the data or correct any inaccuracies if you know we have some outdated personal data about you.
  3. Right to erasure. You may ask to delete the data we retain in certain circumstances, such as when you withdraw consent we have earlier received from you.
  4. Right to restriction of processing. You may request to restrict the use of your data in certain circumstances, such as when you have objected to our use of such data. But we will first verify whether we have overriding legitimate grounds to use it.
  5. Right to data portability. In some jurisdictions such as the EU, you may ask to transfer your data to a third party in a structured, commonly used, and machine-readable format in circumstances where the data is processed with your consent or by automated means.
  6. Right to object. You may object to our processing of your data in some cases, for example, when we process your data on the basis of our legitimate interest.
  7. Right not to be subject to automated decision making. Please be aware that we do not make decisions about you based solely on automated processing (including profiling), which produces legal effects concerning you or similarly significantly affects you.

If you want to exercise some other right with regard to your personal data in your jurisdiction, do not hesitate to contact us via the contact data indicated at the top of this Privacy Policy. We will use our best efforts to keep you satisfied.

How we share data

We share your data with third parties. We are not in the business of selling any of your data, including personal data to other third parties or advertisers.

We may pass on your data to our employees or verified independent contractors, including contracted private entrepreneurs who are based in Ukraine with sales, marketing, and recruiting functions. We always enter into non-disclosure and confidentiality agreements with those who have access to your data to ensure data protection.

We may share your data with service providers that help us operate, provide, support, and enhance our services. If a service provider needs to access your data, they do so under appropriate security and confidentiality measures designed to protect your data. For instance, we store your data using Google Cloud storage services (Google Workspace). We also use WordPress, Reply.io, and HubSpot CRM to create the forms, collect, and store your responses, and send follow-ups, updates, and information about our products and other marketing we deem interesting to you. Through the use of Calendly, we allow you to easily book a meeting with us. We utilize Google Analytics and HotJar to collect analytics and statistics from the Website. To track applicants to our vacancies within our recruiting process, we also use TalentLyft.

You should always check the privacy settings and notices in these third-party services to understand how those third parties may use your data.

In exceptional circumstances, we may disclose data with law enforcement agencies, courts, fraud prevention agencies, or other third parties, where we think it is necessary to comply with applicable laws or regulations or to defend our legal rights (where possible, we will notify you of this type of disclosure).

International data transfers

When we use and share your data, it may be transferred to and processed in countries other than your country or residence.

Where we transfer your data, we put safeguards in place to ensure your data remains protected. For individuals in the UK or EEA, this means that your personal data may be transferred outside of the UK or EEA. When this is the case, it will be transferred to countries where we have compliant transfer mechanisms in place, in particular, the implemented European Commission’s Standard Contractual Clauses to agreements with entities and independent contractors the data is transferred to or other appropriate legal mechanisms to safeguard the transfer.

Security of data

We are committed to keeping our user’s personal data safe. We take appropriate security measures to protect your personal data from accidental loss or destruction, unlawful processing, or access to it.

All personnel are subject to full confidentiality, and any subcontractors and subprocessors are required to sign a confidentiality agreement if not full confidentiality is part of the main agreement between the parties. Also, any access by authorized personnel is logged.

We use verified contractors who might have access to the data as specified in this Privacy Policy and with whom relevant data processing agreements are concluded. Moreover, we guide and train our personnel to process your data securely. We also use technical measures to ensure your data is safe.

Updates to our Privacy Policy

We may amend or update this Privacy Policy from time to time. If we decide to do so, and the amendments will substantially affect your rights and legitimate interests, we will notify you of any changes via email and/or a notice on our Website. We will also indicate the “Last updated” date at the top of this document.

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