We are seeking an Office Administrator to join our team! As our company continues to grow, we need someone who can help us manage the increasing workload and ensure that the office remains an organized and comfortable environment for our team. You’ll play a crucial role in supporting the daily operations, making sure everything runs smoothly and efficiently.
If you’re detail-oriented, proactive and enjoy creating a positive workplace atmosphere, we are more than happy to get to know you better and invite you to our team.
This position requires working from the office with daily attendance to ensure smooth operations and timely resolution of office-related issues.
Responsibilities
- Sourcing vendors, placing orders, and ensuring smooth meal deliveries with high food quality
- Managing office supplies (stationery, kitchen items) and maintaining adequate stock levels
- Managing cleaning staff, ordering cleaning supplies, and ensuring office cleanliness; coordinating minor repairs for appliances and plumbing
- Providing kitchen supplies (milk, water, snacks), maintaining first-aid kits, improving office conditions, and organizing events (Q&A, English Club, presentations, holiday decor)
- Managing office library (ordering books) and setting up workstations for new employees; overseeing furniture inventory
- Caring for office plants and managing waste sorting initiatives (Green Box, battery disposal)
- Organizing wellness services (massages, vaccinations)
- Handling document printing, scanning, and managing contracts, invoices, and archiving
- Tracking and reporting office expenses
- Managing mail and correspondence
Personal Profile Overview
- Stability in previous employment history with a tendency to remain with employers for extended periods
- Clear and effective communication skills, both verbal and written, ability to convey ideas, information, and messages accurately and efficiently
- Proficiency in fostering effective collaboration and teamwork activities
- Ability to analyze information, assess situations, and make decisions based on sound reasoning and logical evaluation
- Transparency in sharing the information within a team and company
- Willingness to acquire new knowledge and insights to enhance professional growth and performance
Required skills
- 6+ months of experience in office management or administration
- Proficiency with Microsoft Office (Word, Excel) and Google Workspace (Docs, Sheets, Slides)
- Basic understanding of office budgeting and cost tracking
- Excellent self-organization and attention to detail, ability to prioritize tasks
- Strong communication and negotiation skills
- Team player who values cooperation and compromise
- Able to solve problems analytically
- Able to work under pressure and handle stressful situations
- Proactive and shows initiative
- Caring and attentive attitude toward the office space
- Has at least a pre-Intermediate level of English
As a plus
- Experience with IT-Enterprise, Bookkeeper, or other alternatives like 1C
We offer
- Fuel your professional growth with paid online courses, conferences, certifications, English classes, a corporate library, and leadership program
- Thrive in a culture of trust and cooperation with no time trackers and minimal bureaucracy
- Enjoy 20 business days of paid vacation, plus state holidays to prioritize your well-being
- Experience an open-door culture, transparent communication, and top management at a handshake distance
- Enjoy comfortable office vibes with no open space policy, relaxing sports areas, a spacious bar/kitchen, and more
- Achieve balance with our hybrid/fully remote work model
- Receive fair and competitive compensation
- Fuel your productivity and foster a sense of community with complimentary daily lunches
- Participate in meaningful initiatives supporting Ukraine’s victory
- Take flexible sick leave without burdensome documentation and access parental benefits
- Choose from comprehensive medical insurance or a sports compensation package
- Have fun with regular team-building activities, corporate events and celebrations, and unique initiatives like Week in Lviv